Microsoft Project Online

The California Department of Technology (CDT) offers Microsoft Project Online as a Software-as-a-Service (SaaS) solution. Project Online is a flexible online solution for project portfolio management (PPM) and everyday work. Delivered through Office 365, Project Online provides powerful project management capabilities for planning, prioritizing, and managing projects and project portfolio investments — from almost anywhere on almost any device. Project Online can be used by administrators, portfolio managers and viewers, project and resource managers, and team leads and members.

Microsoft Project Online is available in three plans:

  1. Project Online Essentials
  2. Project Online Professional
  3. Project Online Premium

For more information and to determine what Project Online solution is right for your area, please consult with your Microsoft Representative.

What You Get With Your Subscription
CDT provides a contract vehicle for customers to subscribe to services with the expectation of added value such as volume discounts, due to enterprise consolidation of all licenses into one contract in addition to:

  • Service fulfillment
  • Customer onboarding
  • Contract management
  • Service management
  • Vendor management
  • Vendor invoice receipt, review, approval and payment
  • Procurement process including contract negotiations, purchase order generation and contract renewals
  • Software subscription tracking and renewal by customer
  • Essential administrative activities in support of the above functions.

Government Cloud – Microsoft’s Government Cloud addresses the FedRAMP requirements for cloud computing. The Microsoft Cloud Service Provider (CSP) has attained FedRAMP authority to operate both Software-as-a-Service (SaaS) and Platform-as-a-Service (PaaS), consistent with the FedRAMP moderate baseline controls. Microsoft’s Government Cloud is a partitioned instance of Microsoft’s multi-tenant public cloud infrastructure, specifically for use by U.S federal, state, and local government customers, U.S. government contractors, and Federally Funded Research and Development Centers (FFRDCs). The isolated production infrastructure, supporting Microsoft’s Government Cloud customer data, ensures that the physical hardware is separate from the hardware supporting other customers. Access to systems and permissions, which could permit access to customer data inside of the Microsoft Government Cloud, is restricted to qualified U.S. citizens. Qualified U.S. citizens are individuals who are United States citizens, and are physically located within the United States when accessing Microsoft’s Government Cloud systems; and have completed a background check as a condition of their employment with Microsoft.

Roles & Responsibilities can be found on the Vendor Hosted Service Standards page.

Please contact the VHSS vendor to obtain a quote.

Vendor Name (and Product)Contract NumberContact NamePhoneAlternate PhoneEmail
Microsoft (Project Online)Aaron Liggitt(469)
Microsoft pricing is available on the Cal eProcure site by searching for the below contracts.

  1. Go to
  2. Click on ‘Quicklinks‘ at the top of the screen
  3. Select ‘View/Search Contracts
  4. In the ‘Contract ID‘ field, enter the appropriate vendor’s contract number. The contract numbers are:
    • SCA-16-70-0169R – SoftwareOne Inc.
    • SCA-16-70-0008B – Insight Public Sector, Inc.
    • SCA-16-70-0003Q – SHI International Corp.
    • SCA-16-70-0002S – PCM Gov, Inc.
    • SCA-17-70-0025H – CDW Government LLC
    • SCA-17-70-0204A – Crayon Software Experts LLC
  5. Under ‘ContractID‘, select the contract number to open the contract details
  6. In the “Attachment File” section, select the price list document (‘View All‘ may have to be selected first)

The rate schedule represents standard CDT services. If a Customer requires technology solutions that are not part of the standard, CDT will review the Customer’s request and provide customized pricing as necessary.

Service DescriptionService IdentifierProduct NameUnit of MeasurementRateService CodeNotes
Project ProfessionalCalCloud Office Productivity and EmailVariableVendor Cost + 4.58%
K406A 4.58% VHSS Fee will be added. (The CDT Processing Fee has a maximum cap of $250,000 per PO, per year, not including the DGS fees.)

To request this VHSS service, please follow the below process:

  • The Customer contacts the VHSS Vendor and schedules a meeting to discuss requirements.

Vendor Name (and Product)Contract NumberContact NamePhoneAlternate PhoneEmail
Microsoft (Project Online)Aaron Liggitt(469)

  • The Vendor provides a Business Proposal for new services or a price quote for additional/renewal services to the Customer.
  • The Customer submits a Case/Request to CDT requesting services with the Business Proposal or quote attached.
  • The Service Request must contain the following information in the narrative:
    • The timeframe to utilize the service,
    • A list of general requirements, and
    • A budgetary quote or a business proposal.
  • IT Procurement Management (ITPM) reviews, processes, and approves the Case/Request.
  • Once all approvals are received, ITPM releases a work authorization.
  • The VHSS vendor will work with the Customer to schedule a walk-through of the application and make necessary configuration changes, if any.
  • The Customer will notify ITPM once the services are completed so that the department can accept the vendor invoice and bill the customer.

To request to Subscribe, Change/Renew, Discontinue, or Request Cost Estimate for Microsoft Dynamics, submit a Case/Request and choose the Office 365 option from the VHSS product drop-down list:  Order Now