Room Rental Reservation Form

Contact information

Requestor name *

First

Last

Department *

Phone

Email *

Instructor or presenter name *

Instructor or Presenter phone

Event information

Class or Event title *

Number of Attendees *

Start date *

End date *

Start time *

End time *

Event type

Select type *

Class
Event
Meeting

How will attendees join? *

In-person
Hybrid (both in-person and virtual)

Select a room configuration

Check all items that you need

TEC can supply easels, white boards and dry erase markers. All paper materials, copies, manuals, supplies, pens, notepads, etc. are to be supplied by the requestor. (NOTE: If using your own laptop to present, it must have an HDMI-OUT port)

Note: If using your own laptop to present, it must have an HDMI-OUT port

If not listed, what else do you need

Do you have audio-video needs? *

Yes
No

If yes, what is or are your video needs?

List all internet websites that you will need for your event.

Website / URL

Multiple Choice

Add Website/URL button

Website / URL - 1

Website / URL - 2

Website / URL - 3

Website / URL - 4

Do you have a room preference?

Yes
No

Note: Not all rooms may be available but would like to take consideration of your preference.

If yes – Check all rooms that you are interested in (list of rooms)

Are you using Teams or Zoom? *

Zoom
Teams
None

Note: TEC currently only supports audio-video for Zoom and MS Teams presentations.

The requestor is responsible for all hybrid meeting/Event correspondence, registration, monitoring, and in-person check-ins. The requester must have their own valid Zoom and MS Teams software license and is responsible for recording their own virtual meeting/event) *

I agree and acknowledge

Special accommodations (check all that apply)

Reception table
Catering table (available only in HAWAII and Maui)
Other

If other, please specify *

Will you be catering your event? *

Yes
No

TEC does not cater events or supply food or drinks.
No food or open drink containers are allowed in computer labs: Oahu and Kauai. (Note: Requestor must clean and remove all trash after event.

If yes, please give details *

Comments/Additional Requests:

Comments

Checkbox Items *

I have read and agree to all terms of the Room Reservation Guidelines and Usage Policy and approve this request to reserve the training room.

Name and Date *