Information Technology Policy FAQs General What if an Agency/state entity does not have enough funding to perform the analysis and/or preparation of Project Approval Lifecycle Stage/Gate deliverables? Does the project approval process change how projects get funding? What is the purpose of the Preliminary Assessment? Infopath Can I attach documents within the InfoPath form? Why is InfoPath being used if it is being discontinued by Microsoft? When I use the Microsoft InfoPath® form to complete the Stage 1 Business Analysis and Stage 2 Alternatives Analysis, what version of Microsoft Office do I need? Business Analysis Do all IT acquisitions require the submission of a Stage 1 Business Analysis (S1BA) for Department of Technology’s approval? Is there an annual deadline for Agencies/state entities to submit Stage 1 Business Analysis? Alternatives Analysis Why is a Financial Analysis Worksheets included with the Stage 2 Alternatives Analysis? Why is Market Research being included in Stage 2 Alternatives Analysis? If a consultant participates in the development of Stage 2, 3 or 4 deliverables, can the same consultant contract as a part of the end product solution? May I submit a federal project approval document (Advanced Planning Document) in lieu of a Project Approval Lifecycle stage/gate deliverable if the project is being mandated and/or federally funded? If my Agency/state entity uses other funding sources such as federal grants, how does Project Approval Lifecycle impact me? Do I have to submit a Stage 2 Alternatives Analysis if my project is non-reportable and have an approved Stage 1 Business Analysis? What are Mid-Level Solution Requirements and why are they being included in the Stage 2 Alternatives Analysis? Am I required to use the Department of Technology’s Market Research Guidelines to complete Stage 2 Alternatives Analysis? What is the purpose of Stage 2 Alternatives Analysis? Solution Development What is the purpose of Stage 3? How do I know who will conduct my procurement that is related to a Reportable Project? Do I need to submit all procurements related to a reportable project to the Department of Technology for review? What is the difference between an “IT Reportable Procurement” and an “IT Reportable Procurement Over the DGS Delegated Purchasing Authority”? Project Readiness and Approval Can my project still be approved if the project cost estimates from the Stage 2 Alternatives Analysis change after receiving vendor responses in Stage 4 Project Readiness and Approval? When can the primary contract be awarded to the selected vendor? How can I provide schedule information before the vendor is onboard (as requested in Section 4.12.3 High Level Master Schedule and Key Milestones)? How will unresolved conditions from previous PAL Stage/Gates be handled after Stage 4 is approved? Back to FAQs
What if an Agency/state entity does not have enough funding to perform the analysis and/or preparation of Project Approval Lifecycle Stage/Gate deliverables?
When I use the Microsoft InfoPath® form to complete the Stage 1 Business Analysis and Stage 2 Alternatives Analysis, what version of Microsoft Office do I need?
Do all IT acquisitions require the submission of a Stage 1 Business Analysis (S1BA) for Department of Technology’s approval?
If a consultant participates in the development of Stage 2, 3 or 4 deliverables, can the same consultant contract as a part of the end product solution?
May I submit a federal project approval document (Advanced Planning Document) in lieu of a Project Approval Lifecycle stage/gate deliverable if the project is being mandated and/or federally funded?
If my Agency/state entity uses other funding sources such as federal grants, how does Project Approval Lifecycle impact me?
Do I have to submit a Stage 2 Alternatives Analysis if my project is non-reportable and have an approved Stage 1 Business Analysis?
What are Mid-Level Solution Requirements and why are they being included in the Stage 2 Alternatives Analysis?
Am I required to use the Department of Technology’s Market Research Guidelines to complete Stage 2 Alternatives Analysis?
Do I need to submit all procurements related to a reportable project to the Department of Technology for review?
What is the difference between an “IT Reportable Procurement” and an “IT Reportable Procurement Over the DGS Delegated Purchasing Authority”?
Can my project still be approved if the project cost estimates from the Stage 2 Alternatives Analysis change after receiving vendor responses in Stage 4 Project Readiness and Approval?
How can I provide schedule information before the vendor is onboard (as requested in Section 4.12.3 High Level Master Schedule and Key Milestones)?
