GenAI Executive Order

With Generative AI’s (GenAI) wide-ranging potential for Californians and the state’s economy, Governor Gavin Newsom signed an executive order to study the development, use, and risks of artificial intelligence (AI) technology throughout the state and to develop a deliberate and responsible process for evaluation and deployment of AI within state government.

Read the Executive Order

The following state entities are collaborating to respond to the Governor’s Executive Order.

Below are deliverables of the Executive Order that have been accomplished to date.

1. State of California Benefits and Risks of Generative Artificial Intelligence Report

The first EO deliverable is a report to the Governor examining the most significant, potentially beneficial use cases for deployment of GenAI tools by the State.

3.a. In support of EO deliverable 3.a., the Government Operations Agency (GovOps), the California Department of General Services (DGS), the California Department of Technology (CDT), and the California Cybersecurity Integration Center (Cal-CSIC), issued the following general guidelines for public sector procurement, uses, and required trainings for use of GenAI as well as a GenAI Toolkit

GenAI Guidelines
These guidelines address procurement, uses, and training related to deploying GenAI in California state government. They provide best practices and parameters to safely and effectively use this transformative technology to improve services for all Californians.

GenAI Toolkit
This toolkit is for State teams seeking to procure and evaluate GenAI use cases. It serves as a guide for California state entities in understanding and responsibly adopting GenAI technology in their work, as appropriate.

GenAI Resources and References
The following resources and references are for State teams to use and reference as they plan to use GenAI in state operations.

• GenAI Reporting and Factsheet – For all evaluations/offers submitted to state procurements, the GenAI Disclosure & Fact Sheet form is required to be completed by the bidder/offeror.
• Broadcast Bulletin No. P-03-24 – Provides initial procurement guidance applicable to all purchases (IT & Non-IT) to incorporate GenAI requirements.
• Technology Letter 24-01 – Announces new policies for GenAI inventory, risk assessments, and procurement.
• State Administrative Manual (SAM) 4819.2, 4986 – GenAI definitions and policies as noted in Technology Letter 24-01.
• Statewide Information Management Manual (SIMM) 71A, 71B, 180 – GenAI policies as noted in Technology Letter 24-01.
• Statewide Information Management Manual (SIMM) 5305-F – GenAI Risk Assessment required for state entities pursuing GenAI projects, which will be effective July 1, 2024. 
• State Contracting Manual (SCM) 2300 – GenAI state policies and procedures as noted in Broadcast Bulletin No. P-03-24.
• Is your GenAI Risk Assessment 5305-F complete with internal review and ready to discuss with our team? Submit a Case via the CDT IT Service Portal. Choose the New Technology Consultation and Assessment request option to get started.
• Broadcast Bulletin No. P-05-24 – Updated Procurement Guidance Applicable to All Purchases (IT & Non-IT) to Incorporate Generative Artificial Intelligence (GenAI) Requirements
• Technology Letter 24-03 – Announces new updates to Technology Letter 24-01 Generative Artificial Intelligence (GenAI) Inventory, Procurement, and Risk Assessment for Executive Order N-12-23 effective July 1, 2024

3.f. In support of EO deliverable 3.f., the Department of General Services (DGS) in partnership with the California Department of Technology (CDT) issued the following Requests for Innovative Ideas (RFI2):

RFI2 0000029440: GenAI Solution for Call Center Team Productivity
On behalf of the California Department of Tax and Fee Administration (CDTFA), an RFI2 to solicit GenAI solutions for CDTFA Call Center Team Productivity.

RFI2 0000029441: GenAI Solution for Vulnerable Roadway User (VRU) Safety
On behalf of the California Department of Transportation (Caltrans), an RFI2 to solicit GenAI solutions for Caltrans to enhance vulnerable roadway user (VRU) safety.

RFI2 0000029442: GenAI Solutions for Traffic Mobility Insights
On behalf of the California Department of Transportation (Caltrans), an RFI2 to solicit GenAI solutions for Caltrans to process and interpret diverse data to provide Traffic Mobility Insights.

RFI2 0000029672: GenAI Solution for Language Access
On behalf of the California Health and Human Services Agency (CalHHS), an RFI2 to solicit GenAI solutions for Language Access.

RFI2 0000029673: GenAI Solution for Health Care Facility Inspections
On behalf of the California Department of Public Health (CDPH), an RFI2 to solicit GenAI solutions for Health Care Facility Inspections.

5.a. In support of EO deliverable 5.a., the California Department of Human Resources (CalHR), the California Office of Data and Innovation (ODI), and the California Department of Technology (CDT) partnered on a collaborative approach to release the first GenAI training for state employees.

Building a GenAI Ready Workforce
This report details the path CalHR, ODI and CDT took to develop and deploy training opportunities for state government workers and respective departments in the use of state-approved GenAI tools.  The report also identifies the top emerging roles in both the public and private sectors to provide a workforce development roadmap of associated knowledge and skill sets.

Training Tailored to Specific Audiences

The training aims to equip staff with the necessary skills to use new tools effectively, fostering a workforce ready to take on the challenges and opportunities presented by GenAI and is tailored for three specific groups:

• General Workforce Training: Responsible AI for Public Professionals.  State employees can register for this free training on CalLearns with supervisor approval.  The training will take participants approximately 2.5 hours to complete through eLearning.

• • This training will help participants gain a better understanding of what GenAI is and isn’t.  This training will also help participants understand risks related to GenAI use and how to minimize them.  Finally, this training will also help participants identify opportunities to use GenAI to help them do their job better.

• Business Leader Training: Scaling AI in your Organization.  State employees can register for this free training on CalLearns with supervisor approval.  The training will take participants approximately 2.5 hours to complete through eLearning.  This training is focused on those who are public sector leaders and will explore key considerations for selecting AI projects that deliver meaningful results while maintaining public trust.
• Technical Training: CDT is offering a variety of training that prepares the State IT workforce for the skills needed to use GenAI tools responsibly and securely to maintain an agile and competitive workforce. To register for a class, or access valuable resources, visit our GenAI Training Webpage.

• • This training will focus on four domains:  (1) Security, (2) Data Analytics, (3) Engineering and Development, and (4) Project Management.

 Future Pathways

As part of this  initiative, CalHR and ODI have created the Foundations of GenAI certificate series. This five-course series focuses on essential skills and knowledge for deploying GenAI safely and effectively.

6. In support of EO deliverable 6, the Governor’s Office of Business and Economic Development, in consultation with the Government Operations Agency, worked with the University of California, Berkeley, College of Computing, Data Science, and Society and Stanford University’s Institute for Human-Centered Artificial Intelligence to host the following:

Joint California Summit on Generative AI: Advancing GenAI Leadership & Collaboration – Recorded Livestream from 5/29/24
A joint California-specific summit was held on May 29, 2024, to engage in meaningful discussions and thought partnership about the impacts of GenAI on California and its workforce and how all stakeholders can support growth in a manner that safeguards Californians.

For more about AI and GenAI, visit these links.

• Blueprint for an AI Bill of Rights (The White House)
• Algorithmic Discrimination Protections (The White House)
• Executive Order on Safe, Secure, and Trustworthy Artificial Intelligence (The White House)
• AI Risks (Center for AI Safety)

For questions or feedback about this page or GenAI, please email us at CDTGenAIIntakeRequest@state.ca.gov.