With Generative AI’s (GenAI) wide-ranging potential for Californians and the state’s economy, Governor Gavin Newsom signed an executive order to study the development, use, and risks of artificial intelligence (AI) technology throughout the state and to develop a deliberate and responsible process for evaluation and deployment of AI within state government.
Participating State Entities
The following state entities are collaborating to respond to the Governor’s Executive Order.
Executive Order (EO) Deliverables
Below are deliverables of the Executive Order that have been accomplished to date.
1. State of California Benefits and Risks of Generative Artificial Intelligence Report
The first EO deliverable is a report to the Governor examining the most significant, potentially beneficial use cases for deployment of GenAI tools by the State.
3.a. In support of EO deliverable 3.a., the Government Operations Agency (GovOps), the California Department of General Services (DGS), the California Department of Technology (CDT), and the California Cybersecurity Integration Center (Cal-CSIC), issued the following general guidelines for public sector procurement, uses, and required trainings for use of GenAI as well as a GenAI Toolkit
GenAI Guidelines
These guidelines address procurement, uses, and training related to deploying GenAI in California state government. They provide best practices and parameters to safely and effectively use this transformative technology to improve services for all Californians.
GenAI Toolkit
This toolkit is for State teams seeking to procure and evaluate GenAI use cases. It serves as a guide for California state entities in understanding and responsibly adopting GenAI technology in their work, as appropriate.
GenAI Resources and References
The following resources and references are for State teams to use and reference as they plan to use GenAI in state operations.
- GenAI Disclosure & Factsheet – For all evaluations/offers submitted to state procurements, the GenAI Disclosure & Fact Sheet form is required to be completed by the bidder/offeror.
- Broadcast Bulletin No. P-03-24 – Provides initial procurement guidance applicable to all purchases (IT & Non-IT) to incorporate GenAI requirements.
- Technology Letter 24-01 – Announces new policies for GenAI inventory, risk assessments, and procurement.
- State Administrative Manual (SAM) 4819.2, 4986 – GenAI definitions and policies as noted in Technology Letter 24-01.
- Statewide Information Management Manual (SIMM) 71A, 71B, 180 – GenAI policies as noted in Technology Letter 24-01.
- Statewide Information Management Manual (SIMM) 5305-F – GenAI Risk Assessment required for state entities pursuing GenAI projects, which will be effective July 1, 2024.
- State Contracting Manual (SCM) 2300 – GenAI state policies and procedures as noted in Broadcast Bulletin No. P-03-24.
3.f. In support of EO deliverable 3.f., the Department of General Services (DGS) in partnership with the California Department of Technology (CDT) issued the following Requests for Innovative Ideas (RFI2):
RFI2 0000029440: GenAI Solution for Call Center Team Productivity
On behalf of the California Department of Tax and Fee Administration (CDTFA), an RFI2 to solicit GenAI solutions for CDTFA Call Center Team Productivity.
RFI2 0000029441: GenAI Solution for Vulnerable Roadway User (VRU) Safety
On behalf of the California Department of Transportation (Caltrans), an RFI2 to solicit GenAI solutions for Caltrans to enhance vulnerable roadway user (VRU) safety.
RFI2 0000029442: GenAI Solutions for Traffic Mobility Insights
On behalf of the California Department of Transportation (Caltrans), an RFI2 to solicit GenAI solutions for Caltrans to process and interpret diverse data to provide Traffic Mobility Insights.
RFI2 0000029672: GenAI Solution for Language Access
On behalf of the California Health and Human Services Agency (CalHHS), an RFI2 to solicit GenAI solutions for Language Access.
RFI2 0000029673: GenAI Solution for Health Care Facility Inspections
On behalf of the California Department of Public Health (CDPH), an RFI2 to solicit GenAI solutions for Health Care Facility Inspections.