Departmental Responsibilities
| Department | CA Department of Technology (CDT) |
|---|---|
| Engaged project sponsorship | TMF/APMB services at no additional cost to departments |
| Complete appropriate planning, requirement analysis, and project baseline | Review and approve project documentation |
| Lead and manage the project | Facilitation of CDT acquisitions, contract and payment processing |
| Provide / dedicate all internal staffing resources | N/A |
| Submit Project Status Report (PSR) to CDT on 5th of each month | Problem escalation and liaison with CDT upper management |
| Report TMF approved projects to portfolio meetings | Reporting to Department of Finance (DOF), Joint Legislative Budget Committee (JLBC) and other CDT stakeholders |
Project Kickoff and Lifecycle
Department
- Assist CDT with reports to DOF, JLBC and others as needed
- Work with CDT’s Acquisitions Branch on procurements
- Manage vendor(s), approve deliverables, timesheets and invoices
- Take delivery and ownership of system(s) after the project ends
- Demo implemented solution to CDT Leadership at the Project Delivery Advisory Council (PDAC)
- Submit Post-Implementation Evaluation Report (PIER) to CDT
CDT
TMF
- General oversight, monitoring, partnering for problem escalation
- Provide direction for any project schedule and scope changes
Acquisitions and IT Program Management Branch (APMB)
- Run procurements and execute contracts required for TMF projects
Procurement and payment process
- CDT/TMF procurement team, known as APMB, conducts procurement because the funding is from the TMF bucket.
- Payment and Invoicing – After the completion of each task, the project manager:
- Approves/signs vendor Work Order Authorization (WOA) and Work Authorization Acceptance (WAA).
- Sends to TMF and CDT procurement for signature.
- The vendor sends approved WAA and invoices to CDT Accounts Payable for payment.
- Vendor resources must reside within the United States.
Required documentation
- Memorandum of Understanding (MOU) and Data Exchange Agreement (DEA) – required documentation between agencies and CDT.
- Statement of Work (SOW), GC19130, SIMM71B – required documentation for procurement.
- Department or agencies pay any procurement processing fees not covered by TMF funds.
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