Description
When you subscribe to a Blackboard or Cornerstone Learning Management System (LMS), you can deliver, track, report, and administrate your department’s training. This vendor hosted commercial-off-the-shelf (COTS) solution is configurable, and customizable (direct order to vendor) to meet the needs of your department. When you purchase your LMS subscription through CDT, you can exchange training records with other departments who purchased through CDT and send and receive messages with CalHR via their Unique Employee ID (UEID). Learn more about CalHR’s Unique Employee ID (UEID) at Enterprise HR (EntHR) Statewide Initiative – CalHR.
Learning Management Systems
Blackboard by Anthology
- Reseller contract: Contracts – TabordaENS
Cornerstone
- Reseller contract: Shade & Partners Technology Solutions
Benefits
- Centralized location for state employee training information.
- Statewide data sharing standards for LMS capabilities.
- Effortless compliance tracking for mandated training.
- Training records follow employees throughout their state career.
- Enhanced security using a UEID only available through CDT.
- Effortless upgrades – Software as a Service (SaaS) provider manages updates and upgrades.
- CDT volume discounts through consolidated licensing.
- Use the LMS out-of-the-box or configure it to meet unique business requirements.
Included
CDT simplifies procurement and renewal management. When you purchase your LMS through CDT, we:
- Negotiate volume discounts based on statewide usage.
- Manage the procurement process, generate the purchase order, and renew the contract.
- Manage the contract for you.
- Receive, review, approve and pay the invoice and then add the billing to your regular monthly CDT invoice.
- Track your software subscriptions and renewals and inform you of contract changes.
- Perform essential administrative activities in support of all the above.
Security
The LMS solutions purchased through CDT, comply with:
- NIST 800 – 171 standard and the Department of General Services (DGS) Cloud Computing Services and Special Provisions publication.
- Requirements in Department of DGS Cloud Computing Special Provisions SaaS and California State Administrative Manual (SAM) policy.
- SAM 5305.
- SAM 5350.1 and SIMM 5305-A by encrypting confidential, sensitive or personal information in accordance.
- Section 508.
- Needed third-party authentication integration.
- Single Sign-On (SSO) security token usage.
- Statewide policies and laws for use and protection of information assets and data.
Roles & responsibilities
Vendor Hosted Service Standards page overviews CDT’s, the customer’s, and the vendor’s roles and responsibilities associated with purchasing and supporting an LMS solution.
Rates
The rate schedule represents standard CDT services. CDT will price non-standard technology solutions at the customer’s request.
| Service Description | Service Identifier | Product Name | Unit of Measurement | Rate | Service Code | Notes |
|---|---|---|---|---|---|---|
| Learning Management System (LMS) - Cornerstone | Cornerstone | Learning Management System (LMS) | Vendor Cost + 4.81%** | See Link Cornerstone | K203-LMS | A 4.81% VHSS Fee will be added |
| Learning Management System (LMS) - Blackboard LMS | Blackboard | Learning Management System (LMS) | Vendor Cost + 4.81%** | See Link Blackboard LMS | K204-LMS | A 4.81% VHSS Fee will be added |
Request service
Follow these steps to acquire LMS subscriptions.
| Request Process | Link | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| STEP 1 Complete the CDT VHSS for LMS Implementation Planning Checklist (PDF) to document your general requirements, resource availability, and determine implementation readiness. | CDT VHSS for LMS Implementation Planning Checklist (PDF) | ||||||||||||||||||
| STEP 2 Discuss your requirements with your chosen LMS vendor and request a quote.
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| STEP 3 Review the vendor-provided Business Proposal, which may include a price quote for new or renewing services. |
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| STEP 4 Prepare “VHSS Services” Case to CDT to subscribe, renew, change, or discontinue subscription services. Include the following information:
| Order Learning Management System Subscription (LMS) | ||||||||||||||||||
CDT will review, process, and approve your Case, and then authorize the vendor to issue subscriptions or provide the service. The vendor will arrange an application overview with you and make any necessary configuration changes. Finally, CDT will invoice you when the vendor relays you accepted the subscriptions.
For additional question, please review the frequently asked questions below or contact your department’s CDT Account Lead.
FAQs
1. Which LMS products are available through the VHSS-LMS contract?
Multiple options are available from Blackboard and Cornerstone.
2. What is the cost of an LMS License?
Licenses vary by vendor and modules/services selected. The total cost includes a 4.81% CDT administrative fee. Obtain a custom quote from each Vendor listed on the Rates tab of this page.
3. How are user license costs determined?
User license costs are based on the number of people who need access to the LMS, not the number of student records maintained in the system.
4. How are license costs charged?
LMS licenses can be purchased for up to 24 months and paid annually in advance. Customers have the option for a 12 or 24 month subscription, if preferred.
5. Can we do a multi-year contract?
Work Authorization – Yes. Up to 24 months. See question #4.
6. Does the CDT contract allow Customers to customize the service offering?
Customers are unable to customize the services offering or contract terms. If Customers wishes to purchase LMS features not offered under CDT’s VHSS-LMS contract, a separate contract can be executed directly with the LMS Vendor outside CDT via an individual department’s procurement.
7. Are Departments required to choose one of CDT’s VHSS-LMS Vendors or can they choose one from the Department of General Services (DGS) Software License Product (SLP) offerings?
Customers can choose from either offering; however, CDT’s service offering may include significant savings by bundling products and services, including the option to electronically exchange employee learning data at the statewide level which enables tracking state employee training throughout their state career.
8. Can Department-specific courses be added to the Blackboard and Cornerstone LMS without software changes?
Yes, the LMS is configurable. Department-specific courses and content can be added without requiring programming changes to the software.
9. What is included in the Cornerstone Performance Management and Succession Planning modules?
Performance Management is a comprehensive enterprise-level module. It includes performance appraisals, goal setting, goal management, social performance management, off-cycle reviews, competency management, individual development plans, competency assessments, and observation checklists. The Succession Planning module includes succession planning, 9 box grid, talent pools, talent search, organization charts, and career center.
10. Who is responsible for ensuring that the Vendor meets the Department’s needs?
The Department and Vendor are responsible to document and manage the agreed-upon scope of work and schedule before the contract is signed. It is the Department’s responsibility to execute the project using project management best practices, assign appropriate resources, and meet with the Vendor regularly to effectively manage the project. CDT or CalHR are not responsible for resolving project management issues on the Department’s behalf with the Vendor or negotiating any discount on the contracts. However, CDT and CalHR can advise if there are issues related to the integration with Enterprise Human Resources (EntHR).
If the base VHSS-LMS product doesn’t meet the Department’s requirements, then a solicitation outside of the VHSS contract for customization and/or implementation services should be considered.